Data Reuse

Data Reuse Pitfalls: Shared Dataset Access

Explore tips for balancing data security and self-service exploration, such as implementing role-based access control and data masking techniques.

Power BI has emerged as an incredible tool that empowers organizations to turn data into actionable insights, but it also comes with the crucial responsibility of ensuring data security. 

This blog explores a critical aspect of Power BI security- shared dataset access. We will uncover some practical tips for balancing data security and self-service exploration.


Understanding the pitfall - Shared Dataset Access. 

Data reuse in Power BI enables sharing data models and queries across reports and dashboards, ensuring consistency and accuracy, but also highlights the importance of overseeing dataset access to control and specify who can make modifications. For this reason, consider the broader audience that can benefit from accessing the data when developing Power BI apps, promoting self-service exploration. In doing so, implement a balance between regulatory compliance (especially in sectors like healthcare) and the need for open data access. 


To ensure effective access management and enhanced data security, you can create security groups and establish clear app ownership.


Practical Tips for Data Security

Maintaining data security while promoting self-service exploration can be achieved through the following:

  1. Role-Based Access Control (RBAC): Implement RBAC to assign specific roles and permissions to users, ensuring that individuals have access only to the data necessary for their needs.
  2. Data Masking: Apply data-masking techniques to redact sensitive information within datasets, ensuring that users only see what they are authorized to view.
  3. Row-Level Security (RLS): Leverage RLS to restrict data access at the row level, allowing you to define filters that determine which rows of data a user can see.
  4. Data Governance Policies: Establish clear policies that dictate the appropriate use, sharing, and data protection. Ensure that these policies are communicated and understood by all stakeholders.
  5. Regular Training: Conduct regular training sessions to educate users about data security best practices and the importance of compliance.
  6. Leveraging Security Groups: Security groups play a pivotal role in managing dataset access effectively. They offer a way to organize and control access permissions systematically. By grouping users based on their roles or responsibilities, you can streamline access control and simplify data security management.

Implementing the right strategies can help you balance data accessibility and security. Remember, data security isn't a roadblock; it's the foundation upon which you build your data-driven success.


Stay tuned for our Data Reusability E-book as we delve deeper into the intricacies of safeguarding your data while harnessing its full potential. 


7 Costly Mistakes of Data Reuse, and How to Avoid Them

Dive into the potential risks associated with data reuse and equips you with strategies to avoid making them.

7 Costly Mistakes of Data Reuse eBook Cover


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